Administrative Assistant
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Administrative Assistant

Posted on 30-Mar-2021 by Dave's Heating and Cooling
Location Nipissing, North Bay

Job Description:

Dave’s Heating and Cooling is looking for an administrative assistant that is a career-oriented person able to handle multiple responsibilities in a busy heating and air conditioning business. Office and/or dispatch experience preferred but will train the right person. Having experience with social media marketing is helpful but not required. Essential skills are excellent verbal and written communication, multi-tasking, quick problem-solving, knowledge of Microsoft Outlook, Excel, QuickBooks, Jobber, and have strong mental and physical organizational skills. The nature of our business requires the candidate to be comfortable in a fast-paced environment and to be able to keep on top of the daily responsibilities. Bilingualism is an asset but not mandatory. Responsibilities include but are not limited to:

  • Receive incoming calls from customers
  • Dispatching service calls to technicians
  • Ordering parts
  • Following up, scheduling, and managing appointments
  • Preparing and submitting work orders, quotes, and invoices
  • Processing invoices and payments using jobber
  • Help the others in the office and clerical duties
  • Day-to-day office tasks
  • Corresponding with electronic mail
  • Electronic filing and manual filing
  • Addressing customer’s concerns.
  • The successful candidate will learn over time the industry terminology and other needs through training. Typical hours are Monday to Friday 8 am - 4:30 pm, approximately 42.5 hours per week.

Job Types: Full-time, Permanent

Salary: $18.00-$25.00 per hour


  • Casual dress
  • Company pension
  • Dental care
  • Vision care


  • 8 hour shift
  • Monday to Friday
  • No weekends


  • HVAC knowledge: 1 year (preferred)
  • Administrative experience: 1 year (required)
  • dispatching: 1 year (required)

Administrative Duties:

  • Scheduling
  • Stocking supplies
  • Answering and routing phone calls
  • Managing social media
  • Greeting visitors

Financial Duties:

  • Processing payments
Job Details
Job Requirements

Instructions for Applying: