Administrative Assistant - Proposal Coordinator
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Administrative Assistant - Proposal Coordinator

Posted on 03-Dec-2018 by J.L. Richards & Associates Limited
Location Nipissing, North Bay

Job Description:

JLR’s North Bay office is seeking qualified candidates for the position of Proposal Writer / Administrative Assistant. The successful candidate will bring expertise to the writing, editing, and coordinating of proposal content and will have two (2) years of experience in a professional writing role. This position will be a dual role, with the successful candidate splitting their responsibilities between technical/proposal writing and assisting with the day-to-day administrative duties in the North Bay office. We are first and foremost seeking candidates with a background in professional business writing, with administrative experience being a secondary asset.

Roles and Responsibilities:

Proposal Writer:

  • Develop clear and concise documentation in support of project proposals;
  • Edit and review content with meticulous attention to grammar, punctuation, style, tone, and consistency;
  • Collaborate with in-house graphic design team;
  • Multi-task, establish priorities, and coordinate a schedule for researching, drafting, revising, and submitting proposals;
  • Evaluate the approach, processes, and coordination of delivery schedules to improve results;
  • Keep up-to-date on the technology and methods of proposal delivery; and
  • Provide updates on the submission process and target deadlines.

Administrative Assistant:

  • Provide backup for answering and directing phone calls;
  • Assist with distributing documents, mail, and courier packages;
  • Monitor the inventory of office supplies and order supplies as necessary;
  • Assist with performing administrative tasks, such as creating electronic job folders, maintaining hardcopy and electronic office files, photocopying, and scanning; and
  • Performing project-related tasks, including preparing tender documents, binding reports and proposals, and typing correspondence, proposals, contract admin documents, meeting minutes, memoranda, reports, and proposals, as required.

Skills and Qualifications:

  • Degree or diploma in communications, English, business, or related field;
  • Minimum of two (2) years of experience in proposal development and/or professional business writing;
  • Superior writing, editing, and proofreading skills;
  • Ability to craft language that is persuasive, accurate, and polished;
  • Advanced proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook);
  • Detail-oriented with exceptional organizational skills;
  • Related experience in the consulting or construction industry or another professional field would be considered an asset;
  • Ability to collaborate with all levels of the proposal team (project managers, graphic designers, subject matter experts) and provide constructive feedback;
  • Excellent interpersonal and multi-tasking skills;
  • Ability to foster collegiality and guide the proposal team toward deadlines and goals;
  • Experience in, and knowledge of, design and construction industry is a strong asset;
  • Bilingualism is an asset (English/French); and
  • Graphic design skills and experience with Adobe Illustrator and InDesign is an asset.

Why Join Us?

  • Competitive salary reviewed annually;
  • Health / dental benefits offered immediately;
  • RRSP / DSPSP program offered immediately;
  • Merit-and-profit bonus program for all employees;
  • 100% employee-owned with share ownership opportunities at all levels;
  • Work-life balance is strongly encouraged;
  • Stable, long-term employment with opportunities for advancement based on merit, skill, and initiative;
  • Friendly, welcoming and team-oriented atmosphere that fosters collaboration;
  • Flexible career direction with opportunities to choose your own path;
  • Interesting and exciting assignments ranging in size and type;
  • Corporate philosophy that encourages growth and development along with an “open-door” policy where communication is encouraged; and
  • Extracurricular social events (annual “prom”, golf tournaments, sports teams, department lunches, summer bbq’s, and much more
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Instructions for Applying:
http://www.jlrichards.ca/careers/proposal-writer-administrative-assistant-north-bay-2/?title=North%20Bay


Please submit a cover letter and resume outlining your skills, qualifications, and the specific experiences that make you an ideal candidate for the position by emailing careers@jlrichards.ca. We thank all applicants for their interest in this position, however, only applicants selected for an interview will be contacted.