Coordinator - School Age Programming
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Coordinator - School Age Programming

Posted on 20-Dec-2018 by YMCA of Simcoe Muskoka
Location Parry Sound, Town of Parry Sound

Job Description:


Under the direction of the Manager or Supervisor, the Coordinator gives leadership and supervision to YMCA Staff and volunteers and is accountable for the overall operation of the Child Care Centre, ensuring adherence to the Mission, Vision and Values of the YMCA, Quality Assurance Statement, curriculum standards as well as all legislative requirements set forth by the Ministry of Education, Municipalities, Public Health and Fire Chief.


  • Demonstrate strong support and commitment to the mission and core values of the YMCA of Simcoe/Muskoka and the YMCA in Canada.
  • Demonstrate strong support and commitment to serving the membership, facility users and all program participants of the YMCA of Simcoe/Muskoka.
  • Models appropriate and professional behaviours in line with our Mission, Vision and Values
  • Establishes rapport and maintains effective relationship building behaviours
  • Understands and participates in YMCA philanthropic commitments, imparts this knowledge upon staff, volunteers, families and the community, connects with families and offers opportunities to give, either financially or their personal time, including participation in special events within the centre and the community
  • Demonstrates strong support and commitment to community activities, representing the YMCA in a professional manner
  • Shares resources and assists other centres as requested
  • Self manages on-going professional development;
  • Responsible for achieving successful completion of all required trainings in first year of employment which could include YMCA Playing to Learn curriculum phase one trainings, CATCH, YMCA Healthy Child Development
  • Attend other YMCA Child and Family Development training programs as required * Follows the supervision and guidance of their supervisor. Discusses policy or liability with direct supervisor as required.
  • Develops and sustains good working relationships with provincial and municipal authorities including but not limited to:
  • MEDU Program Advisors
  • Public Health Inspectors
  • YMCA Canada Play in Action Auditors
  • School Board and Community Partners * Work with, lead and evaluate volunteers and placement students
  • Understands and is sensitive to the diversity of the community
  • Works to maintain active and effective communication and information networks within the centre, the staff team and with community agencies working with individual children and families
  • Adherence to the YMCA Child Protection Policies and Procedures
  • Seeks opportunities to deepen connections and increase engagement of parents and children in care, providing further opportunities to get involved in other YMCA programs
  • Adherence to all provincial and federal legislation relevant to job description


  • Demonstrates thorough knowledge of the regulations and operating standards and ensures centre is run in accordance to all directives, legislations, guidelines and policies of:
  • MEDU Day Nurseries Act Licensing
  • Department of Health and municipal bi-laws and regulations
  • Board of Education Occupancy Standards
  • Employment Act Legislation
  • Ontario Legislation as applicable to the reporting of Abuse
  • YMCA Standards, Guidelines and Policies * Understands and mentors centre team providing strong leadership to implement a safe, accessible, quality, child-centered, early childhood program in relation to:
  • YMCA Core Values
  • YMCA Playing to Learn Curriculum Standards
  • YMCA Child and Family Development Standards
  • YMCA of Simcoe/Muskoka School Age Program Direction
  • Early Childhood Education Principles and Best Practices
  • Community Needs
  • Professional Standards
  • Research * Ensures program plans and centre environments address each child’s identified needs, stage of development and interests, assisting children to make developmental progress. Communicates to parents on children’s developmental progress and supports staff in doing so.
  • Supervises initial entry of each child into the child care classroom including registration process
  • Identifies and seeks support to act on opportunities for program enhancement
  • Give leadership to and works with centre staff to maintain a well-organized, accessible, safe and clean child care facility including classrooms, playground, washrooms, cubicles and equipment.
  • Develops positive relationships and collaborative partnerships with families. Understands each family’s specific needs and plans for successful outcomes
  • Ensure the regular implementation of program quality evaluation tools


  • Provide orientation tours of centre for new families
  • Establish and maintain Parent Advisory Committee
  • Ensure that Parent/Teacher interviews are conducted annually or as needed
  • Ensure the regular use of multi-medium communication to and from families


  • Orients, trains, mentors and supervises all centre staff, students and volunteers
  • Gives leadership to monthly staff meetings
  • Follow YMCA hiring procedure when selecting child care staff
  • Adheres to all YMCA Human Resources guidelines
  • Conduct ongoing performance appraisals and individual coaching sessions as required


  • Oversee the financial viability of the centre through budget management in the areas of fee collection, invoicing for purchase of service and monthly child care fees, balancing revenue and expenditures
  • Maintain children's records and staff personnel files
  • Maintain waiting list, ensuring optimum enrollment
  • Implement strategies, marketing program as distinct from all others
  • Ensure for the health and safety of equipment and program
  • Maintains all administrative and financial systems of the centre, ensuring required reports are accurate and completed to deadlines as established
  • Use of computers for administrative purposes
  • Documents incidents and follows up with supervisor and parents when appropriate
  • Ensure that payroll and vacation and illness reports are submitted in accordance to the required timeline as determined by the Finance Department


  • Early Childhood Education Diploma, Equivalency or MEDU Director’s Approval
  • Registered member of the College of Early Childhood Educators
  • Minimum of two years’ experience working in child care
  • Current First Aid and CPR Level C Certification
  • Current Immunization Record and Medical Note confirming fit to work in a Child Care
  • Skilled in the application of Microsoft Word and Excel
  • Capacity to work within a team and be part of a large multi-service, charitable Association
  • Flexibility regarding assigned working hours, particularly regarding split shifts
  • Ability to establish rapport and demonstrate excellent written and verbal communication skills with children, families, staff, volunteers, community agencies, MEDU representatives, Health and Fire Departments
  • Experience and sensitivity in dealing with all members of different cultural and racial backgrounds, including visible and invisible dimensions of diversity
  • Safe Food Handlers
  • Child Protection orientation
  • AODA training
  • Health & Safety Awareness training
  • Bill 168 (Violence & Harassment in the Workplace) training
  • PCI Compliance
  • Must be able to work flexible hours based on client needs
  • Clear Police Reference Check and Vulnerable Sector Screening
  • Mandated training is required before or shortly after commencement of work
Job Details
Job Requirements

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