Occupational Health and Safety Specialist
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Occupational Health and Safety Specialist

Posted on 29-Mar-2021 by VON Canada
Location Nipissing, North Bay

Job Description:

Requisition Details:

Employment Status: Temporary, Full Time (1.0 FTE)
Program Name: Occupational Health and Safety
Number of Hours Bi-Weekly: 75
Work Schedule: Days
Anticipated End Date: 09/30/2021
On Call: No
Location: This position can be located anywhere in Ontario. The successful candidate may be required to travel to offices in Ontario for training and meeting purposes

Job Summary:

The Occupational Health & Safety Specialist is a subject matter expert on managing Non-Occupational (personal illness/injury) and Occupational (work-related illness /injury) files for unionized and non-unionized employees at all levels of the organization. This role focuses primarily on case management particularly in matters related to Stay at Work (SAW), Return to Work (RTW) and Attendance Management. The Specialist provides expert level dedicated support to operations and corporate services staff and management to help reduce costs associated with Occupational /Non-occupational illnesses/injuries, disabilities and absenteeism.

Key Responsibilities:

  • Ensures SAW and RTW planning and documentation and applies policies and procedures to ensure efficient, productive and cost effective results for both Occupational/Non-Occupational illnesses/injuries and disabilities.
  • Supports and educates/trains managers in navigating the WCB/WSIB, medical leave, SAW/RTW, accommodation, LTD and ARP programs and processes.
  • Guides employees in their efforts of SAW and RTW goals.
  • Contributes to client/patient safety by supporting employees with SAW/RTW processes that provide safe care at the client level.
  • Manages LTD claims files, liaising between employees, insurance carrier and the manager to facilitate RTW activities, permanent accommodations.
  • Manages the development of temporary/permanent accommodation requests by corresponding directly with external health care professionals to obtain necessary medical information.
  • Provides recommendations to managers regarding accommodation approval/denial outcome and communicates decisions to the employee and union.
  • Provides support to Labor Relations in the handling of files where performance issues and medical issues overlap.
  • Employs appropriate resources to ensure effective file management including Human Recourses (Labor Relations, Pension & Benefits), payroll, WCB/WSIB, LTD insurance carries and external service providers as required.
  • Leads the Attendance Review Program for unionized and non-unionized staff to include analysis of payroll data for triggers, sending introduction letters and attending Step meetings with managers as necessary to ensure consistent application of the program.
  • Prepares for and leads or participates in WSIB/ WCB/WCAT appeals.
  • Attends and facilitates WCB/WSIB meetings as appropriate.
  • Provides regular metrics and key performance indicators to the Director of Safety Health & Wellness, Local Management Teams and provincial Occupational Health and Safety Committees.
  • Identifies and pursues areas of WCB & WSIB cost relief and injury reduction.
  • Provides guidance on compliance with the Provincial WCB/WSIB legislation, Occupational Health and Safety legislation, Human Rights Legislation, and VON policies and Procedures.
  • Maintains expertise in applicable health and safety-related legislation, requirements and industry practice and their impact on VON operations.
  • Contributes to the principles of customer-focused services and continuous quality improvement and proactively identifies areas for process improvement.
  • Other duties as assigned.

Common Responsibilities:

  • Promotes the goals and values of VON and its role as an integrated community care provider
  • Promotes a safe and healthy workplace ensuring workplace conduct and activities are in accordance with the provincial Occupational Health and Safety Act and Regulations.
  • Abides by all VON policies and work practices
  • Abides by all confidentiality and protection of personal information policies, regulations and practices and ensures appropriate safeguards are in place within their role
  • Works in collaboration with other staff in a team approach to service delivery

External and Internal Relationships:

  • Extensive interaction with WSIB/WCB including being the primary liaison to WCB/WSIB/LTD agencies to facilitate SAW/RTW activities.
  • Represents the organization and gives direction to outside stakeholders as required on Occupational/Non-Occupational Injuries/illnesses (health care providers, insurance agencies, WCB/WSIB).
  • Maintains professional relationships with employees, managers, and senior managers, corporate service department representatives and provincial and local union representatives.
  • Supports site Occupational Health & Safety committees upon request.

Education, Designations and Experience:

  • Post-secondary education in Human Resources with a focus on Health and Safety.
  • Minimum 5 years experience in health & safety (occupational and non-occupational claims management) and 3 years of experience with attendance and absenteeism management activities.
  • Demonstrated experience in RTW/SAW initiatives and accommodation processes.
  • Extensive knowledge of Provincial Worker’s Compensation legislation, Occupational Health and Safety Legislation, and workplace hazard and control measures.
  • Knowledge of Human Rights legislation.
  • Experience working within a unionized environment.
  • Experience working in health care preferred

Skill Requirements:

  • Ability to work in a fast paced, multi union environment meeting multiple demands and changing priorities.
  • Ability to work independently and as part of a collaborative team.
  • Demonstrated commitment to working in an environment with high confidentiality and discretion.
  • Strong problem solving, analytical, time management and decision making skills.
  • Ability to form strong relationships with people from varying disciplines and levels both within and outside the organization.
  • Ability to work creatively and productively with minimal supervision.
  • Strong organizational skills with the ability to prioritize and multi-task.
  • Demonstrates strong attention to detail.
  • Proficiency in Window OS, MS Office Suites programs
  • SAP and Procura experience an asset.
  • Excellent oral and written communication skills.
  • Demonstrated commitment to on-going learning and professional development.


  • Must have personal vehicle and possess both a current driver’s license and proof of vehicle insurance.
  • A current and original copy of a satisfactory Criminal Records Check is required.
  • A Vulnerable Sector Search and/or Child Abuse Registry Check is required.
  • Willingness to travel regularly during the day.
  • The use of Personal Protective Equipment (PPE) may be required

Work Conditions and Physical Capabilities: Fast-paced environment; Attention to Detail; Lift and carry using appropriate lifting techniques; Bend, push, pull, grip, reach, kneel, crouch using good body mechanics; Walk, sit, stand, climb stairs; Fine hand movements

VON Canada is committed to meeting the needs of persons with disabilities and to providing accessibility accommodations for candidates who require them. If you are in need of accessibility support, please visit our website at http://www.von.ca/en/accessibility for further information and contact details.

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